Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
MONDAY, AUGUST 12, 2019 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


2.1.

Andrew Pape-Salmon - Southern Vancouver Island Nature Trails Society

3.

ADOPTION OF THE MINUTES


3.1.

Council Minutes - July 15, 2019

Recommendation:  Adopt
3.2.

Social Sustainability Select Committee Minutes - June 11, 2019

Recommendation:  Receive
3.3.

Sustainable Land Use Select Committee Minutes - June 19, 2019

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


Documents:
  1. Mayor Report.pdf
5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Report - J. Manson, PEng, Brentwood Advisory Group

RE:  PAVEMENT MANAGEMENT PLAN
Recommendation:  That the report from the Brentwood Advisory Group regarding the Pavement Management Plan be received.
7.1.1.

Preliminary Presentation - P. Murray, Brentwood Advisory Group

RE:  LONG TERM FINANCIAL PLAN
7.2.

Motion from July 15, 2019 Council Meeting

RE:  1943 MILLSTREAM ROAD
Proposed Motion:  That staff be directed to invite the property owners and operators of the facility located at 1943 Millstream Road to an upcoming Council meeting to introduce themselves to Council and update Council on the change of operation and ownership of the site.
7.3.

Motion from July 15, 2019 Council Meeting

RE:  CRD STAFF REPORT
Proposed Motion:  That staff be directed to place the May 22, 2019 CRD staff report to the Parks and Environmental Committee entitled:  Amendment to Millstream Meadows Capital Plan on the next Council Agenda.
7.4.

Report - Building Inspector

RE:  COMMUNITY HALL LANDSCAPE
Recommendation:  That staff be given direction to construct Phase 1 of the garden and landscaping substantially as per the concept drawings attached to the Building Inspector’s report dated August 7, 2019, subject to ongoing consultation with professional gardeners and landscape designers, and including cleaning up Area 5 on the attached site map.
8.

CORRESPONDENCE


8.1.

Correspondence - R. Lapham, CAO, CRD

RE:  REGIONAL CONCEPT OF OPERATIONS AND SUPPORTING MEMORANDUM OF UNDERSTANDING
8.2.

Correspondence - A. Pape-Salmon, Director, Southern Island Nature Trails Society

RE:  BC REAL ESTATE FOUNDATION APPLICATION
8.3.

Correspondence - July 12, 2019, S. Richardson, HDCA

RE:  OK INDUSTRIES MINES ACT PERMIT APPLICATION
8.4.

Correspondence - July 25, 2019, S. Richardson, HDCA

RE:  SOUTH HIGHLANDS LOCAL AREA PLAN
8.5.

Correspondence - July 22, 2019, R. Martin, Mayor, Colwood

RE:  ROYAL BAY WATERFRONT - PRE-FEASIBILITY STUDY-PASSENGER FERRY
8.6.

Correspondence - West Shore RCMP

RE:  BIANNUAL REPORT - JANUARY - JUNE 2019
9.

BYLAWS


10.

NEW BUSINESS


10.1.

Report - Corporate Officer

RE:  UNION OF BC MUNICIPALITIES CONVENTION
Recommendation:  That Council pass a resolution authorizing the attendance of members wishing to attend the 2019 UBCM Convention in Vancouver, BC.
10.2.

Report - Corporate Officer

RE:  MUNICIPAL INSURANCE ASSOCIATION - APPOINTMENTS OF VOTING DELEGATE AND ALTERNATES
Recommendation:  That Council appoint a delegate and two alternates to vote on behalf of the District of Highlands at the Annual General Meeting of the Municipal Insurance Association of BC.
10.3.

Report - Planner

RE:  DEVELOPMENT PERMIT WITH VARIANCE (DVP-05-19)
Recommendation:  That Council direct staff to issue notification for the consideration of application DVP-05-19 at a future Council meeting.
10.4.

Report - Chief Administrative Officer

RE:  REQUEST FOR PERMISSIVE TAX EXEMPTION - GREATER VICTORIA GREENBELT SOCIETY
Recommendation:  That if Council wishes to consider a permissive tax exemption for the Greater Victoria Greenbelt Society properties:
That a bylaw be drafted, and appropriate public notification provided for the requested permissive tax exemption for properties owned by the Greater Victoria Greenbelt Society.
11.

IN CAMERA






11.1.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically  90 (1) (k)   negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.


12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT