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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
MONDAY, JULY 15, 2019 @ 7PM
SCHOOL HOUSE, 1589 MILLSTREAM ROAD

A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


3.1.

Council Minutes - June 17, 2019

Recommendation:  Adopt
3.2.

Emergency Planning Committee Minutes - June 19, 2019

Recommendation:  Receive
3.3.

West Shore Parks & Recreation AGM - June 14, 2018

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


Documents:
  1. Mayors Report.pdf
5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


8.

CORRESPONDENCE


8.1.

Correspondence - Chair Parmar, Board of Education, Sooke School District 62

RE:  VICTORIA FAMILY COURT YOUTH JUSTICE COMMITTEE
8.2.

Correspondence - Chair Plant, Capital Regional District Board

RE:  REGIONAL GROWTH STRATEGY AMENDMENT
8.3.

Correspondence - E. Rayner, Highlands Resident

RE:  OK INDUSTRIES MINE PERMIT APPLICATION
8.4.

Correspondence - A. Pape-Salmon, Director, S. Vancouver Island Nature Trails Society

RE:  INVITATION AND REQUEST FOR LETTER OF SUPPORT
8.5.

Correspondence - S. Richardson, Chair HDCA - (2 letters)

RE:  MINES ACT PERMIT APPLICATION - OK INDUSTRIES
8.6.

Correspondence - Acting Mayor M. Lahti, Port Moody

RE:  UBCM RESOLUTION - PROPERTY ASSESSED CLEAN ENERGY ENABLING LEGISLATION FOR BC
8.7.

Correspondence - Mayor L. Hall, Prince George

RE:  UBCM RESOLUTION - PROCEEDS OF CRIME and CLEAN-UP NEEDLES AND OTHER HARM REDUCTION PARAPHERNALIA
9.

BYLAWS


10.

NEW BUSINESS


10.1.

Notice of Motion - Councillor McLean

RE:  1943 MILLSTREAM ROAD
Proposed Motion:  That the following motion be included on the August 12, 2019 Council Agenda:  That staff be directed to invite the property owners and operators of the facility located at 1943 Millstream road to an upcoming Council meeting to introduce themselves to Council and update Council on the change of operation and ownership of the site.
10.2.

Notice of Motion - Councillor McLean

RE:  CRD STAFF REPORT
Proposed Motion:  That the following motion be included on the August 12, 2019 Council Agenda:  That staff be directed to place the May 22, 2019 CRD Staff report to the Parks and environmental Committee entitled:  Amendment to Millstream Meadows Capital Plan on the August 12, 2019  Council Agenda.
10.3.

Report - Corporate Officer

RE:  FINLAYSON ARM 28, 50 AND 100 K TRAIL RUNNING EVENT
Recommendation: That Council grant approval to Coastline Endurance Running for the use of the following rights-of-way and road crossing from Friday, September 6 to Sunday September 8, 2019 for the Finlayson Arm 28, 50 and 100 kilometre trail race:
Viart Road/Rowntree Road – runners will run along the side of the road
Finlayson Arm Road - runners will run alongside of road
Ross-Durrance Road - runners will cross the road to connect Gowlland Tod Park and Mt. Work Park); and further;
That the District of Highlands and the Event Organizer enter into a Public Property Occupancy Agreement substantially as shown as attached to the report from the Corporate Officer dated July 11, 2019 with the Corporate Officer authorized to execute such an agreement on behalf of the District of Highlands.
10.4.

Report - Planner

RE:  RE-INTRODUCTION OF APPLICATION RZ-02-15
1965 MILLSTREAM ROAD - MILLSTREAM MEADOWS

Recommendation:  That Council receive the CRD’s letter dated April 28, 2019 for information and defer further consideration regarding zoning for 1965 Millstream Road pending the outcome of the South Highlands Local Area Plan.
10.5.

Report - Planner

RE:  PROJECT TERMS OF REFERENCE - SOUTH HIGHLANDS LOCAL AREA PLAN
Recommendation:  That Council endorse the, “South Highlands Local Area Plan Terms of Reference”.
10.6.

Report - Corporate Officer

RE:  CONTRACT AWARD - 2019 PAVING PROJECT
Recommendation:  That, based on low bid, the Mayor and Corporate Officer be authorized to execute a contract with Capital City Paving at a cost of $198,800 excluding applicable taxes for paving work as detailed in the report from the Corporate Officer dated July 12, 2019.


11.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically  90 (1) (i)   the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT