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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
Monday, May 6, 2019 @ 7PM
School House, 1589 Millstream Road

A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


2.1.

Presentation from Auditors

Draft 2018 Financial Statements and Audit Findings Report
Recommendation:  That Council approve the draft 2018 Financial Statements and receive the Audit Findings Report.

2.2.

Presentation from West Shore Parks and Recreation

2019 Budget Presentation and 2019 Fees and Charges
Link to Budget and Report information from WSPRS from the April 15, 2019 Council Meeting
Recommendation:  That Council approve the West Shore Parks and Recreation Society 2019 Budget and requisition request as presented.

3.

ADOPTION OF THE MINUTES


3.1.

Council – April 15, 2019

Recommendation:  Adopt

3.2.

Social Sustainability Select Committee - April 9, 2019

Recommendation:  Receive

3.3.

Sustainable Land Use Select Committee - April 17, 2019

Recommendation:  Receive

4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Report – Planner

RE:  DVP - 04 -18 – FOLLOW UP INFORMATION – Ecoasis (end of Hannington Road)
Recommendation:  That Council direct staff to issue notification for consideration of draft DVP-04-18 and DVP-04-19 at a future Council meeting.

7.2.

Report – Chief Administrative Officer

RE:  DRAFT 2019-2022 STRATEGIC PLAN
Recommendation:  That the draft 2019-2022 Strategic Plan be approved.
8.

CORRESPONDENCE


8.1.

Correspondence – Colin Plant, Chair, Capital Regional District Board

RE:  ASSESSMENT OF LOCAL GOVERNMENT INTEREST IN A REGIONAL FOODLAND  ACCESS PROGRAM
CRD is seeking support by May 31, 2019 as follows:  Support CRD operation of a foodlands trust in partnership with a non-profit  organization; and adding Highlands lands to a CRD-operated foodlands trust.
Link to full CRD Report 

8.2.

Correspondence – K. Barbin

RE:  FISH-FRIENDLY FLOOD CONTROL
9.

BYLAWS


9.1.

Report – Chief Administrative Officer

RE:  FINANCIAL PLAN BYLAW NO. 413, 2019 AND TAX RATES BYLAW NO. 414, 2019
Recommendation:  That:  the Five Year Financial Plan Bylaw No. 413, 2019 be read a First, Second and Third time,
and That the Tax Rates Bylaw No. 414, 2019 be read a First, Second and Third time.

10.

NEW BUSINESS


10.1.

Proposed Motion – Councillor McLean

RE:  COMMUNICATIONS WITH MINISTRIES
Recommendation:  That Council direct staff to formally communicate in writing to Ministry of Mines, Minister Michelle Mungal; Ministry of Environment, Minister George Heyman and Ministry of Health, Minister Adrian Dix regarding our previous requests for meetings and kindly reply back to Highlands Council in writing.

10.2.

Report – Chief Administrative Officer

RE:  CONTRACT AWARD – EMERGENCY EVACUATION ROUTE PLANNING PROJECT
Recommendation:  That the Mayor and Corporate Officer be authorized to execute a contract with Logic League Consulting for the emergency evacuation route planning project at a cost of $25,000 plus applicable taxes.

10.3.

Report – Corporate Officer

RE:  HIGHLAND PARKS AND RECREATION ASSOCIATION AGREEMENT AMENDMENT
Recommendation:  That the Highland Parks and Recreation Agreement, Schedule D, Garden User Agreement, be replaced with the form submitted by the co-chair, Marlene Tyshynski, and attached to the April 30, 2019 report from the Corporate Officer.
10.4.

Report – Planner

RE:  DEVELOPMENT PERMIT DP-03-19 – Millstream Industrial Park
Recommendation:  That Council approve DP-03-19.

10.5.

Report – Planner

RE:  DEVELOPMENT VARIANCE PERMIT DVP-02-19 – 867 Finlayson Arm Road
Recommendation:  That Council direct staff to issue notification for the consideration of application DVP-02-19 at a
future Council  Meeting
10.6.

Report – Planner

RE:  DEVELOPMENT VARIANCE PERMIT DVP-03-19 – East Fire Hall
Recommendation:  That Council direct staff to issue notification for the consideration of application DVP-03-19 at a
future Council  Meeting.

10.7.

Report – Planner

RE:  APPLICATION TO AMEND DP-11-17 – 1704, 1720, 1724 Millstream Road
Recommendation:  That Council approve Amended Development Permit DP-11-17.

10.8.

Report – Building Inspector

RE:  APPLICATION FOR SOIL DEPOSIT PERMIT – 1704, 1720, 1724 Millstream Road – Millstream Creek Properties
Recommendation:  That Council approve the Soil Deposit Application for 1704, 1720, 1724 Millstream Road – Millstream Creek Properties.

11.

IN CAMERA




12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT