Logo
DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
 TUESDAY, FEBRUARY 19, 2019 @ 7PM
School House, 1589 Millstream Road

A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


3.1.

Council Minutes – February 4, 2019

Recommendation:  Adopt
3.2.

West Shore Parks and Recreation Society – January 17, 2019

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Correspondence – South Island Prosperity Project

RE:  FOLLOW UP FROM JANUARY 21, 2019
7.2.

Report – Corporate Officer

RE:  PUBLIC ENGAGEMENT – MARY LAKE
Recommendation:  That Council refer this item to staff to bring a report back to Council with recommendations on a public consultation plan as outlined in Policy II-111 after the GVGS has confirmed grant  funding is in place. 
7.3.

RE: FOI REQUEST TO THE PROVINCIAL GOVERNMENT REGARDING THE OK INDUSTRIES MINE PERMIT APPLICATION

8.

CORRESPONDENCE


8.1.

Correspondence – Highlands District Community Association

RE:  BULLETIN BOARDS
8.2.

Correspondence – Recycling Council of BC

RE:  45TH ANNUAL ZERO WASTE/CIRCULAR ECONOMY CONFERENCE 2019
8.3.

Correspondence – West Coast Environmental

RE:  YOUR LOCAL CLIMATE CHANGE IMPACTS AND THE FOSSIL FUEL INDUSTRY
8.4.

Correspondence – Highlands District Community Association

RE:  OK INDUSTRIES MINES ACT PERMIT APPLICATION #1610713
8.5.

Correspondence – M. Bocking

RE:  HIGHLANDS OCP AND THE SOUTH HIGHLANDS
8.6.

Correspondence – South Island Prosperity Project

RE:  MUNICIPAL PARTNER SUPPORT – SIPP’S APPLICATION TO SMART CITIES CHALLENGE

8.7.

E-Mail Correspondence – Greater Victoria Greenbelt Society

RE:  MANAGEMENT PLAN & MARY LAKE NATURE SANCTUARY AND HIGHLANDS OCP 
9.

BYLAWS


10.

NEW BUSINESS


10.1.

Proposed Motion – Councillors Ann and Gord Baird

RE:  MINI UPDATE TO OCP SECTION 2.6
Proposed Motion:  That Council direct staff to prepare a report for Council on implications, steps, and specific wording changes for OCP section 2.6.
10.2.

Report – Chief Administrative Officer

RE:  FINANCIAL PLAN REVIEW SCHEDULE
Recommendation:  That Council approve the Financial Plan Review Process Schedule and direct staff to give notice to District Committees and the public to enable public participation and consultation.

10.3.

Report – Corporate Officer

RE:  COMMUNITY HALL RENTAL WAIVER
Recommendation: That Council approve the subsidy request for a two full day rental request by Canvas Church, for a community youth event on June 14 and 15, 2019 with the applicant being charged $300 for the rental and $100 for insurance and caretaking. 

10.4.

Report – Corporate Officer

RE:  DR. WALKER CYCLING AND BROAD STREET CYCLES – RACE REQUEST
Recommendation:  That the occupancy of roadways as listed below:
· Sunday, March 10, 2019 – 12:00 PM to 3:30 PM
· Sunday, April 14, 2019 – 10:00 AM to 1:30 PM
· Wednesday, April 24, 2019 – 5:30 PM to 8:00 PM
· Wednesday, June 5, 2019 – 5:30 PM to 8:00 PM
· Wednesday, June 19, 2019 – 5:30 PM to 8:00 PM
for the purposes of holding cycling races, be approved subject to the Event Organizer entering into a public property occupancy agreement in which it will among other standard requirements: 
a) Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
b) Agree to pay all invoices from the District for any possible costs incurred in connection with the event; and 
c)  Agree to give sufficient notice to all residents along the proposed route as described in the public property occupancy agreement.
With the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.

10.5.

Report – Corporate Officer

RE:  COMMEMORATIVE TREE PLANTING – LOCAL GOVERNMENT AWARENESS WEEK
Recommendations: 
1. That staff purchase a tree, up to $100, from an existing supplier and that the LGMA provide a reimbursement of up to $50. 
2. That staff liaise with the Highland Parks and Recreation Association to discuss possible tree planting at the Community Garden site;
3. Should the HPRA not be interested in this initiative that staff proceed with selecting a tree to plant in a suitable location; and
4. That when the planting occur, that a commemorative tree planting take place in recognition of the local government profession and ongoing commitment to the community.
10.6.

Report – Corporate Officer

RE:  CRD BYLAW ENFORCEMENT SERVICES AGREEMENT
Recommendation: That Council approve the agreement for Bylaw Enforcement Services with the CRD and that the Mayor and Corporate Officer be authorized to execute the agreement. 
11.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically s.90 (1) (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; and s.90(1) (k) negotiations and related discussions respecting the proposed provision of a municipal service.





12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT